Annual Report
2008– 2009
Cynthia Wake
(Chairman)
01362 850434 |
Steve Blake
(Vice-Chairman)
01362 850130 |
Liz Brown
01362 850263 |
Robert Eady
01362 858078 |
Richard Norton
01362 850262 |
James Oakley
01362 850784 |
Janice Smith
01362 858638 |
Bryan Turner
Tel: 01362 850263 |
Vacant |
Parish Councillors Jenny Gibbs, Sylvia
Moore,
Ian Rodger and Anne Salmon left during this period. |
Parish Clerk: Luisa Cantera
Matsall House, Church Lane, Mattishall, Dereham NR20
3QZ
Tel: 0845 329 5964
Email: mattishallclerk@uk2.net
Web site: www.mattishall-pc.org.uk |
Published on 11 June 2009
|
An Annual Report is requirement that Quality
Councils must produce and publish by the end of June each
year. This is our second consecutive report. The following
pages are reports from many of our speakers at our Annual
Parish Meeting held on 6 May. They are a good summary of the
work carried out both by the Parish Council and key partners
that we work closely with. The Annual Parish Meeting is perhaps
the most interesting of all the meetings that we host and
if members of the public can make the effort to come to just
one meeting I would recommend this one.
I hope you find it an interesting read.
Cynthia Wake
Chairman of Mattishall Parish Council
June 2009
MATTISHALL PARISH COUNCIL
Chairman’s Report 2008/09
It was a privilege to take over as Chairman from Richard Norton
who had led the way for so many years and continues to set
a good example of quiet service to the Village.
This year has seen three members (Ian Rodger,
Jenny Gibbs and Anne Salmon) resign and we wish to thank them
for their hard work and continued commitment to the village.
We were fortunate in being able to co-opt three new members
(James Oakley, Sylvia Moore and Janice Smith, rejoining us)
who have already shown their skills and dedication to the
task. Between us we seem to have packed the year with activities.
As a Council we are working towards Quality
Status which indicates that we do our work according to certain
criteria but may also give us an advantage in the future as
Local Government develops. Our Clerk has nearly completed
her Certificate in Local Council Administration and members
have attended a variety of training courses all with the intention
of being able to serve the community more effectively.
At the end of 2006 public meetings were held
to discuss the growth of our village and Breckland District
agreed to back Mattishall as a Service Centre without significant
growth. This status has gone forward in their Development
Plan submitted to Government. During this year some 20 sites
have been put forward for substantial growth and your Council
has reported on them all, largely inappropriate. In some cases
there may be room for discussion to provide open space and
more affordable housing and allotments but these needs outcomes
will not happen in the immediate future. It is sad that so
many developers are trying to build housing estates despite
the declared status and wish to take away our village gardens,
especially at a time when allotments are urgently needed.
Your Council will try to preserve the varied village feel
of this community.
Some positive changes to the street scene have
been possible – our handyman (Les Clark) has kept us
tidy, washed the village sign and started the process for
planting bulbs on some grassed areas. The Scouts have planted
flowers in the memorial garden in Burgh Lane Cemetery, the
Mattishall Society seat has been relocated on the village
green, a lit Christmas tree was provided for the green and
3 young beech trees donated to the village have been planted
in the school grounds. A report on behalf of our tree warden
will follow this report. Unfortunately one of our bus shelters
has been vandalised three times but final repairs will be
carried out when its opposite number is provided.
Your Council has a good working relationship
with County Highways achieving reasonably rapid repairs to
the roads and agreeing a new 40 mph limit to the west end
of Dereham Road where the bend has caused several speeding
accidents in the past. In partnership with the Police a speed
watch team has been trained and operates – having caught
someone travelling at 60 mph in the 30 limited area.
Encouragement has been given for an evening
visit by the Mobile Library and monthly visits by Norfolk
Deaf Association to check hearing aids & so on. Some Councillors
are working with a motivated group of young people and the
County Youth Service to widen the range of activities and
facilities available in the village. Every two months a few
Councillors are available on a Saturday morning in the Church
Rooms, next to the surgery, to hear your concerns and meet
with you in person. We are attempting to provide more dog
bins and to encourage their use, it is sad to note that someone
likes to take the wooden posts for their own use preventing
the siting of new bins and notices.
In order to achieve all this, your nine volunteers
have formed groups to look at several areas of work and prepare
for Council decisions, modifying policy statements from employment
law and council procedures to fit a community of this size.
I have spent considerable time meeting the Boundary Committee
team for Norfolk and responding to their ideas for unitary
government.
I would like to thank our Clerk – Luisa
Cantera – and my Councillor colleagues for all their
hard work this year and ask that all in the community we live
in continue to support us during the next year.
Cynthia Wake
May 2009
Tree Wardens’ Report 2008/09
During this last year as your Tree Wardens
it has been an exciting year with tree enquiries as to what
surgery type work can be done by what has been written in
property deeds along with general enquiries.
Tree surgery has been carried out on the Beech
tree in Mill Road, trees in the Rayners Way estate & cul
de sacs, the Cemetery, All Saints Church and the hedges to
the Allotments and Cemetery. This has all taken place with
the assistance of Breckland Council Tree & Countryside
Officers, Ann Crotty of Norfolk County Council as these trees
were within the Conservation area or had Tree Preservation
Orders (TPOs). The enquiry with trees behind the Evangelical
Church information has been passed onto the enquirer with
the granted permission as to the work that can be done and
how to seek permission to go onto the Church Land also out
of courtesy informed the Evangelical Church Warden.
Three Beech trees were presented to the Parish
by Ashley Barnes, a Tree Surgeon from North Tuddenham. These
were planted at the school as a project for the school children.
A set of photographs of the presentation has also been given
to the school.
The saddest part within the year was trees in
Back Lane cut down without the required authority as they
were in the Conservation Area.
Can I remind parishioners that if you have any
trees and hedges on your property to read your deeds or seek
advice from myself or my wife Jan or the Breckland Office
before any form of work is commenced as even hedges cannot
be taken out etc if it is in the Village Conservation area.
You could forget that there are TPOs in force which could
come under a blanket cover.
May the forthcoming year be as exciting in the
same manner as this last year has been.
Colin & Jan Smith
Tree Wardens for Mattishall Parish Council
Summary of Receipts
& Payments for Mattishall
Parish Council, year ending 31/3/2009
2007/2008 |
|
2008/2009 |
£ |
RECEIPTS |
£ |
32,000.00 |
Precept |
32,000.00 |
506.16 |
Grants |
508.60 |
168.00 |
Allotment Rents |
136.00 |
200.00 |
Cemetery |
295.00 |
881.22 |
Bank Interest |
591.56 |
14.12 |
War Stock |
14.12 |
1,739.94 |
VAT Refund |
790.58 |
- |
Online Filing |
250.31 |
964.14 |
Insurance payment from Barlow Charity |
- |
27.47 |
PAYE/NI |
0.00 |
| £36,501.05
|
Total
Receipts |
£34,586.17 |
|
|
|
| |
PAYMENTS
|
|
5,486.95 |
Clerk's Wages |
6,400.96 |
171.33 |
Employer PAYE/NI |
3,664.26 |
50.63 |
Clerk's Expenses |
32.76 |
1,339.07 |
Handyman |
2,021.62 |
1,899.89 |
Insurance |
1,990.98 |
494.57 |
Subscriptions & Training |
747.29 |
1,410.93 |
All Saints Churchyard |
1,971.33 |
3,225.82 |
Burgh Lane Cemetery |
1,565.46 |
1,018.00 |
Community Car Scheme |
993.22 |
123.69 |
Allotments |
181.63 |
523.60 |
Play area/School |
896.13 |
8,403.38 |
Grants |
2,945.00 |
250.83 |
Rent/Utilities/Meeting Costs |
493.78 |
- |
Village Works |
615.48 |
151.54 |
Equipment |
353.87 |
946.78 |
Administration/Office/Phone |
748.94 |
272.00 |
Newsletters/Adverts |
377.00 |
172.06 |
Postage/Stationery |
231.72 |
- |
Professional fees |
981.13 |
61.64 |
MISS Project |
0.00 |
5,000.00 |
Grant to Barlow Charity |
0.00 |
| £31,002.71 |
Total
Payments |
£27,212.56 |
|
|
|
| 2007/2008 |
RECEIPTS
& PAYMENTS SUMMARY |
2008/2009 |
30,721.60 |
Balance Brought Forward 1 April |
36,219.94 |
36,501.05 |
Total Receipts |
34,586.17 |
31,002.71 |
Less Total Payments |
27,212.56 |
| £36,219.94
|
|
£43,593.55 |
|
|
|
|
These
cumulative funds represented by: |
|
9,252.79 |
Current Account |
16,051.27 |
21,142.65 |
Deposit Account |
21,527.53 |
5,824.50 |
Investment Account |
6,014.75 |
0.00 |
Unrepresented Cheques |
0.00 |
| £36,219.94 |
|
£43,593.55 |
Annual Report of the Barlow Charity May 2008 –
May 09
A Year of change and development
1. Trustees: Trustees are volunteers
who on behalf of the village are appointed by and responsible
to the Parish Council to manage the creation, maintenance
and development of:
• a village green
• 10 leasehold affordable homes for first time buyers,
with local connections, and 2 leasehold open market value
houses.
• a refurbished old school building as a Community Centre.
The site was purchased by the Charity for the
village in July 2006. 11 Trustees were appointed by the Parish
Council in the Autumn 2006. 3 of the original Trustees Ken
Baillie, Marjorie Ward and Isabel Watson have resigned during
the year and Jenny Gibbs has been appointed. Thanks for the
hard work and contribution towards the success of the project
so far made by those who have left and welcome to JG who in
the time she has been a Trustee has been a human dynamo of
energy in the development of the village green and landscaping.
A lot has been achieved, a lot of work remains to be done
and we need more help. If you would like to know more about
the project and may like to consider being actively involved
please contact: Cynthia Wake; Richard Norton; Fred Elson
2. Where we are now:
• Sale of houses Old School Green:
1 OMV house has been sold; 7 shared equity houses have
been sold. No 2 has been sold subject to contract. The sale
of No. 1 (the Second OMV house) is under negotiation. Most
of the snagging work on the properties has been completed.
2 houses are yet to be sold.
• Landscaping.
Some planting of shrubs in the beds close to the houses has
been carried out. An avenue of Silver Birches have been planted
along the gravel path in front of the houses.A low fence along
the N side of the car park has been built and a hedge has
been planted in front of it. Thanks to the generosity of the
community plants have been provided for the bed along the
roadside opposite the surgery and this was cleaned and planted
by teams of volunteers headed by Jenny Gibbs last year. One
of the residents has planted and maintains a flower bed next
to the electricity substation.
The bed opposite the Post Office has been rotovated, raked
and seeded to create a grassy bank. The village green was
given its first cut in late summer last year, levelled and
rolled by Ian Rodger using equipment loaned free of charge
by John Gogle. It was cut regularly over the summer of last
year by Ian Hudson and is now cut regularly by the contractors
who cut and maintain All Saints Churchyard and Burgh Lane
Cemetery for the Parish Council.
More levelling work on the village green needs to be carried
out, but unlike last year we need rain before this can be
done.
More trees are due to be planted on the village green and
a hooped iron fence is to be put up on either side of the
gravel path in front of the houses.
• The Old School Building.
Though this may not be obvious to the casual observer a
huge amount of voluntary work was carried out on the site
by Ian Rodger and Chris Futter. Rubble left from the demolition
work was cleared, the shutters on the windows were made
secure and painted, and essential work clearing and making
safe areas inside the building was completed. The weeds
and growth around the building was cleared, but needs clearing
again now that late spring is here.
In November the Trustees organised a house to house village
consultation to find out if it supported our efforts to
get funding to turn the old school into a community centre.
A Redeemable Bond Scheme was opened to raise money for it.
More than 40 people from the village volunteered to distribute
and collect responses. The weather was unrelentingly grim,
with rain wind snow and ice but there was a 40% response
from the village. More than 80% of respondees support the
refurbishment plans, more than 20% of all households in
the village bought Bonds and raised £4695. More than
100 families wrote to us to express their views about the
project, mostly in favour, some against but all welcome
because it defines the context in which we have to work.
Since than a small team of Trustees has met with nearly
all the main organizations in the village to discuss with
them the details of plans for the use of the new centre
and how what takes place there will complement not compete
with what they do. We have identified a number of unmet
needs in the village and are confident that with funding
in place and refurbishment complete we will have a centre
that will meet them and enhance everyone’s community
experience.
We are close to finishing a redraft of the Business Plan
for the project and will be applying for funds during the
year.
3. Events:
In October last year the Trustees organised a weekend Book
Fair and had an Official Opening of the village green with
a Fair, including the Dereham Brass Band. The Fair raised
money 50-50 for the organizations taking part and for the
Barlow Charity.
Over Christmas a tree was given to the village by a local
resident and was lit by the Parish Council. This was a spectacular
success and another tree will be set up on the green in
December this year.
Recently JG organised a sponsored walk with dogs that raised
over £400. On Saturday July 4 we have another Summer
Fair with the Dereham Brass Band a bar supplied by the Swan
Pub and stalls from the village. If you would like to take
part and raise money for yourself, your favourite charity
or the club or group you belong to, please see Sue and Steve
Blake who will be glad to include you in. Saturday 26 September
Produce Fair. Bring and buy home grown fruit, vegetables
and flowers. Saturday 12 December Official lighting of the
Christmas Tree with carols, seasonal drinks and food organised
by All Saints Church for the village.
Fred Elson
May 2009

Breckland 2008/9 Brian Rose &
Paul Claussen
District Councillors for Mattishall
• On the financial front, we have £12m
at risk in Icelandic Banks and have suffered the impacts of
reduced interest rates and falling income.
• The Local Government Review continues
to be a serious prospect, however, we have had some wins (Court
of Appeal).
• Against this challenging backdrop,
the Authority enters the new financial year having largely
delivered the ADP for 08/09 and achieved some notable uccesses
on the way.
• The changes put in place have to date resulted in
a high level 3 for our Use of Resources Assessment.
Financial Year 2008/2009:
• Notwithstanding the Icelandic position
the Council has a robust financial position.
• For the current year a change to the bus scheme should
result in a credit to the authority of circa £500k.
Moreover, this year’s pay settlement will be below the
2.5%, with the reduction in one director’s post saving
circa £100k.
• The down turn in the economy has had an impact on
our budget removing income and investment income. However,
commercial property let remains at a high level. Overall whilst
we have yet to close the accounts for FY 08/09 we will return
a balanced budget. Moreover, despite challenging circumstances,
we have a sound budget in the medium term.
• This year has seen the results of the restructure
of the Communities Team. Activities from the launch of the
Youth Council, the Pride Awards and Breckfest Programme of
events to name a few.
• This work has been supported by a National Cohesion
Pilot, working with CLG and the GO, gaining inward investment
through the Healthy Towns Scheme (£900k match funded,
one of only 9 nationally).
• Housing staff have secured significant investment
to exceed all expectations with regards to affordable housing
in the year, (256 against a target of 100) however, this creates
a real challenge for the future targets given the current
economic climate.
• As an authority we have been awarded the Member Charter
Mark. This is ongoing work, if we are to ensure that all members
are suitably supported and trained to meet the demands communities,
changes in legislation and an assessment regime under the
Comprehensive Area Assessment.
• With regards to the transformation agenda, there have
been 2 key areas of activity. Planning and Buiilding Control
will be decided very soon, subject to final contract negotiations
and member approval.
• ARP/ARPT have secured a new authority (Welland &
Hatfield).
• The Launch of Pride in Breckland has already resulted
in environmental improvements at East Harling, Croxton, Swaffham,
Mattishall and North Tuddenham to name a few. This project
is funded and just needs you to come forward with your ideas.
• 2009/2010 will see the roll out of a market leader
CCTV system, which has potential for delivering private CCTV
to business or residential properties.
• Expansion of the Pride in Breckland scheme within
existing budgets through the recruitment of a graduate under
the National Graduate Scheme. While the Pride in Breckland
project has started to deliver some community activity greater
focus needs to be given to this project which the Pride Co-ordinator
will provide.
• The Pride programme will focus greatly on community
belonging using environmental issues as a form to promote
community activity.
• Under the Housing agenda we will see the role out
of the choice based letting scheme. Discussions with ARP have
indicated that the early prototypes will have the potential
to deliver a first class solution for the authority.
• Environmental delivery plan – a key aspect of
the authority’s overall programme this financial year
will be developing of our green credentials. To enable this
we will explore the benefits of a wind turbine at Elizabeth
House; investigate a glass recycling scheme; explore the opportunities
with partners for commercial waste collection (which will
provide the opportunity to trade). However, key to this will
be our agreeing the deliverables under the Environmental Strategy
and greater Member scrutiny of the delivery of this plan.
• The biggest single challenge remains delivery of the
LDF and Thetford Growth Point. These key agenda items are
well understood and require no further explanation, except
to say proposals for the partnership with Capita require further
consideration prior to a report being prepared to May Cabinet
for a final decision.
• In terms of the People Agenda, in the current financial
year we will plan to deliver Investors in People status. A
report goes to General Purposes with regard to the pay settlement
at 1% for the current financial year. You may also be aware
of the recent Pride in People Awards which celebrated the
success of our staff. Next year will see us engage two graduates
under the National Graduate Scheme run by the IDeA. We are
also looking into the recruitment of apprentices under the
National Apprenticeship Scheme.
• Notwithstanding LGR, we currently have a number of
multilaterial conversations with other authorities with a
view to extending some of our existing contracts, in particular
the Serco contract. We also plan to investigate whole service
amalgamation with neighbouring authorities with a view to
making financial gains based on economies of scale; whilst
we may be prepared to take such steps we are not convinced
that others will, but feel we must investigate the possibility.
• This year sees the introduction of the CAA and further
work on the LAA refresh. As an authority we are mapping our
deliverables against LAA targets and sharing this process
both at a local and regional level. Our key concern here is
that we only engage in partnership work where it adds real
additional value to the outcomes for our communities.
• We will be looking to enhance the reception area of
Elizabeth House. Additionally, we are currently looking at
alternative methods to provide Voice and are in discussion
with a commercial partner with a view to increased frequency
and cost reduction.
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