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Mattishall Parish Council
 

Annual Report
2008– 2009

Parish Councillors:
Cynthia Wake
(Chairman)
01362 850434
Steve Blake
(Vice-Chairman)
01362 850130
Liz Brown
01362 850263
Robert Eady
01362 858078
Richard Norton
01362 850262
James Oakley
01362 850784
Janice Smith
01362 858638
Bryan Turner
Tel: 01362 850263
Vacant
 

Parish Councillors Jenny Gibbs, Sylvia Moore,
Ian Rodger and Anne Salmon left during this period.

 
Parish Clerk: Luisa Cantera
Matsall House, Church Lane, Mattishall, Dereham NR20 3QZ
Tel: 0845 329 5964
Email: mattishallclerk@uk2.net
Web site: www.mattishall-pc.org.uk
 

Published on 11 June 2009

Introduction

An Annual Report is requirement that Quality Councils must produce and publish by the end of June each year. This is our second consecutive report. The following pages are reports from many of our speakers at our Annual Parish Meeting held on 6 May. They are a good summary of the work carried out both by the Parish Council and key partners that we work closely with. The Annual Parish Meeting is perhaps the most interesting of all the meetings that we host and if members of the public can make the effort to come to just one meeting I would recommend this one.

I hope you find it an interesting read.


Cynthia Wake
Chairman of Mattishall Parish Council
June 2009

 

MATTISHALL PARISH COUNCIL
Chairman’s Report 2008/09


It was a privilege to take over as Chairman from Richard Norton who had led the way for so many years and continues to set a good example of quiet service to the Village.

This year has seen three members (Ian Rodger, Jenny Gibbs and Anne Salmon) resign and we wish to thank them for their hard work and continued commitment to the village. We were fortunate in being able to co-opt three new members (James Oakley, Sylvia Moore and Janice Smith, rejoining us) who have already shown their skills and dedication to the task. Between us we seem to have packed the year with activities.

As a Council we are working towards Quality Status which indicates that we do our work according to certain criteria but may also give us an advantage in the future as Local Government develops. Our Clerk has nearly completed her Certificate in Local Council Administration and members have attended a variety of training courses all with the intention of being able to serve the community more effectively.

At the end of 2006 public meetings were held to discuss the growth of our village and Breckland District agreed to back Mattishall as a Service Centre without significant growth. This status has gone forward in their Development Plan submitted to Government. During this year some 20 sites have been put forward for substantial growth and your Council has reported on them all, largely inappropriate. In some cases there may be room for discussion to provide open space and more affordable housing and allotments but these needs outcomes will not happen in the immediate future. It is sad that so many developers are trying to build housing estates despite the declared status and wish to take away our village gardens, especially at a time when allotments are urgently needed. Your Council will try to preserve the varied village feel of this community.

Some positive changes to the street scene have been possible – our handyman (Les Clark) has kept us tidy, washed the village sign and started the process for planting bulbs on some grassed areas. The Scouts have planted flowers in the memorial garden in Burgh Lane Cemetery, the Mattishall Society seat has been relocated on the village green, a lit Christmas tree was provided for the green and 3 young beech trees donated to the village have been planted in the school grounds. A report on behalf of our tree warden will follow this report. Unfortunately one of our bus shelters has been vandalised three times but final repairs will be carried out when its opposite number is provided.

Your Council has a good working relationship with County Highways achieving reasonably rapid repairs to the roads and agreeing a new 40 mph limit to the west end of Dereham Road where the bend has caused several speeding accidents in the past. In partnership with the Police a speed watch team has been trained and operates – having caught someone travelling at 60 mph in the 30 limited area.

Encouragement has been given for an evening visit by the Mobile Library and monthly visits by Norfolk Deaf Association to check hearing aids & so on. Some Councillors are working with a motivated group of young people and the County Youth Service to widen the range of activities and facilities available in the village. Every two months a few Councillors are available on a Saturday morning in the Church Rooms, next to the surgery, to hear your concerns and meet with you in person. We are attempting to provide more dog bins and to encourage their use, it is sad to note that someone likes to take the wooden posts for their own use preventing the siting of new bins and notices.

In order to achieve all this, your nine volunteers have formed groups to look at several areas of work and prepare for Council decisions, modifying policy statements from employment law and council procedures to fit a community of this size. I have spent considerable time meeting the Boundary Committee team for Norfolk and responding to their ideas for unitary government.

I would like to thank our Clerk – Luisa Cantera – and my Councillor colleagues for all their hard work this year and ask that all in the community we live in continue to support us during the next year.

Cynthia Wake
May 2009

Tree Wardens’ Report 2008/09

During this last year as your Tree Wardens it has been an exciting year with tree enquiries as to what surgery type work can be done by what has been written in property deeds along with general enquiries.

Tree surgery has been carried out on the Beech tree in Mill Road, trees in the Rayners Way estate & cul de sacs, the Cemetery, All Saints Church and the hedges to the Allotments and Cemetery. This has all taken place with the assistance of Breckland Council Tree & Countryside Officers, Ann Crotty of Norfolk County Council as these trees were within the Conservation area or had Tree Preservation Orders (TPOs). The enquiry with trees behind the Evangelical Church information has been passed onto the enquirer with the granted permission as to the work that can be done and how to seek permission to go onto the Church Land also out of courtesy informed the Evangelical Church Warden.

Three Beech trees were presented to the Parish by Ashley Barnes, a Tree Surgeon from North Tuddenham. These were planted at the school as a project for the school children. A set of photographs of the presentation has also been given to the school.

The saddest part within the year was trees in Back Lane cut down without the required authority as they were in the Conservation Area.

Can I remind parishioners that if you have any trees and hedges on your property to read your deeds or seek advice from myself or my wife Jan or the Breckland Office before any form of work is commenced as even hedges cannot be taken out etc if it is in the Village Conservation area. You could forget that there are TPOs in force which could come under a blanket cover.

May the forthcoming year be as exciting in the same manner as this last year has been.

Colin & Jan Smith
Tree Wardens for Mattishall Parish Council

 

Summary of Receipts & Payments for Mattishall
Parish Council, year ending 31/3/2009

2007/2008
 
2008/2009
£
RECEIPTS
£
32,000.00
Precept
32,000.00
506.16
Grants
508.60
168.00
Allotment Rents
136.00
200.00
Cemetery
295.00
881.22
Bank Interest
591.56
14.12
War Stock
14.12
1,739.94
VAT Refund
790.58
-
Online Filing
250.31
964.14
Insurance payment from Barlow Charity
-
27.47
PAYE/NI
0.00
£36,501.05
Total Receipts
£34,586.17
PAYMENTS
5,486.95
Clerk's Wages
6,400.96
171.33
Employer PAYE/NI
3,664.26
50.63
Clerk's Expenses
32.76
1,339.07
Handyman
2,021.62
1,899.89
Insurance
1,990.98
494.57
Subscriptions & Training
747.29
1,410.93
All Saints Churchyard
1,971.33
3,225.82
Burgh Lane Cemetery
1,565.46
1,018.00
Community Car Scheme
993.22
123.69
Allotments
181.63
523.60
Play area/School
896.13
8,403.38
Grants
2,945.00
250.83
Rent/Utilities/Meeting Costs
493.78
-
Village Works
615.48
151.54
Equipment
353.87
946.78
Administration/Office/Phone
748.94
272.00
Newsletters/Adverts
377.00
172.06
Postage/Stationery
231.72
-
Professional fees
981.13
61.64
MISS Project
0.00
5,000.00
Grant to Barlow Charity
0.00
£31,002.71
Total Payments
£27,212.56
2007/2008
RECEIPTS & PAYMENTS SUMMARY
2008/2009
30,721.60
Balance Brought Forward 1 April
36,219.94
36,501.05
Total Receipts
34,586.17
31,002.71
Less Total Payments
27,212.56
£36,219.94
£43,593.55
These cumulative funds represented by:
9,252.79
Current Account
16,051.27
21,142.65
Deposit Account
21,527.53
5,824.50
Investment Account
6,014.75
0.00
Unrepresented Cheques
0.00
£36,219.94
£43,593.55


Annual Report of the Barlow Charity May 2008 – May 09
A Year of change and development

1. Trustees: Trustees are volunteers who on behalf of the village are appointed by and responsible to the Parish Council to manage the creation, maintenance and development of:

• a village green
• 10 leasehold affordable homes for first time buyers, with local connections, and 2 leasehold open market value houses.
• a refurbished old school building as a Community Centre.

The site was purchased by the Charity for the village in July 2006. 11 Trustees were appointed by the Parish Council in the Autumn 2006. 3 of the original Trustees Ken Baillie, Marjorie Ward and Isabel Watson have resigned during the year and Jenny Gibbs has been appointed. Thanks for the hard work and contribution towards the success of the project so far made by those who have left and welcome to JG who in the time she has been a Trustee has been a human dynamo of energy in the development of the village green and landscaping. A lot has been achieved, a lot of work remains to be done and we need more help. If you would like to know more about the project and may like to consider being actively involved please contact: Cynthia Wake; Richard Norton; Fred Elson

2. Where we are now:

Sale of houses Old School Green: 1 OMV house has been sold; 7 shared equity houses have been sold. No 2 has been sold subject to contract. The sale of No. 1 (the Second OMV house) is under negotiation. Most of the snagging work on the properties has been completed. 2 houses are yet to be sold.

Landscaping.
Some planting of shrubs in the beds close to the houses has been carried out. An avenue of Silver Birches have been planted along the gravel path in front of the houses.A low fence along the N side of the car park has been built and a hedge has been planted in front of it. Thanks to the generosity of the community plants have been provided for the bed along the roadside opposite the surgery and this was cleaned and planted by teams of volunteers headed by Jenny Gibbs last year. One of the residents has planted and maintains a flower bed next to the electricity substation.
The bed opposite the Post Office has been rotovated, raked and seeded to create a grassy bank. The village green was given its first cut in late summer last year, levelled and rolled by Ian Rodger using equipment loaned free of charge by John Gogle. It was cut regularly over the summer of last year by Ian Hudson and is now cut regularly by the contractors who cut and maintain All Saints Churchyard and Burgh Lane Cemetery for the Parish Council.
More levelling work on the village green needs to be carried out, but unlike last year we need rain before this can be done.
More trees are due to be planted on the village green and a hooped iron fence is to be put up on either side of the gravel path in front of the houses.

The Old School Building.
Though this may not be obvious to the casual observer a huge amount of voluntary work was carried out on the site by Ian Rodger and Chris Futter. Rubble left from the demolition work was cleared, the shutters on the windows were made secure and painted, and essential work clearing and making safe areas inside the building was completed. The weeds and growth around the building was cleared, but needs clearing again now that late spring is here.
In November the Trustees organised a house to house village consultation to find out if it supported our efforts to get funding to turn the old school into a community centre. A Redeemable Bond Scheme was opened to raise money for it. More than 40 people from the village volunteered to distribute and collect responses. The weather was unrelentingly grim, with rain wind snow and ice but there was a 40% response from the village. More than 80% of respondees support the refurbishment plans, more than 20% of all households in the village bought Bonds and raised £4695. More than 100 families wrote to us to express their views about the project, mostly in favour, some against but all welcome because it defines the context in which we have to work. Since than a small team of Trustees has met with nearly all the main organizations in the village to discuss with them the details of plans for the use of the new centre and how what takes place there will complement not compete with what they do. We have identified a number of unmet needs in the village and are confident that with funding in place and refurbishment complete we will have a centre that will meet them and enhance everyone’s community experience.
We are close to finishing a redraft of the Business Plan for the project and will be applying for funds during the year.

3. Events:
In October last year the Trustees organised a weekend Book Fair and had an Official Opening of the village green with a Fair, including the Dereham Brass Band. The Fair raised money 50-50 for the organizations taking part and for the Barlow Charity.
Over Christmas a tree was given to the village by a local resident and was lit by the Parish Council. This was a spectacular success and another tree will be set up on the green in December this year.
Recently JG organised a sponsored walk with dogs that raised over £400. On Saturday July 4 we have another Summer Fair with the Dereham Brass Band a bar supplied by the Swan Pub and stalls from the village. If you would like to take part and raise money for yourself, your favourite charity or the club or group you belong to, please see Sue and Steve Blake who will be glad to include you in. Saturday 26 September Produce Fair. Bring and buy home grown fruit, vegetables and flowers. Saturday 12 December Official lighting of the Christmas Tree with carols, seasonal drinks and food organised by All Saints Church for the village.

Fred Elson
May 2009

Breckland 2008/9 Brian Rose & Paul Claussen
District Councillors for Mattishall

• On the financial front, we have £12m at risk in Icelandic Banks and have suffered the impacts of reduced interest rates and falling income.
• The Local Government Review continues to be a serious prospect, however, we have had some wins (Court of Appeal).
• Against this challenging backdrop, the Authority enters the new financial year having largely delivered the ADP for 08/09 and achieved some notable uccesses on the way.

• The changes put in place have to date resulted in a high level 3 for our Use of Resources Assessment.

Financial Year 2008/2009:

• Notwithstanding the Icelandic position the Council has a robust financial position.

• For the current year a change to the bus scheme should result in a credit to the authority of circa £500k. Moreover, this year’s pay settlement will be below the 2.5%, with the reduction in one director’s post saving circa £100k.

• The down turn in the economy has had an impact on our budget removing income and investment income. However, commercial property let remains at a high level. Overall whilst we have yet to close the accounts for FY 08/09 we will return a balanced budget. Moreover, despite challenging circumstances, we have a sound budget in the medium term.

• This year has seen the results of the restructure of the Communities Team. Activities from the launch of the Youth Council, the Pride Awards and Breckfest Programme of events to name a few.

• This work has been supported by a National Cohesion Pilot, working with CLG and the GO, gaining inward investment through the Healthy Towns Scheme (£900k match funded, one of only 9 nationally).

• Housing staff have secured significant investment to exceed all expectations with regards to affordable housing in the year, (256 against a target of 100) however, this creates a real challenge for the future targets given the current economic climate.

• As an authority we have been awarded the Member Charter Mark. This is ongoing work, if we are to ensure that all members are suitably supported and trained to meet the demands communities, changes in legislation and an assessment regime under the Comprehensive Area Assessment.

• With regards to the transformation agenda, there have been 2 key areas of activity. Planning and Buiilding Control will be decided very soon, subject to final contract negotiations and member approval.

• ARP/ARPT have secured a new authority (Welland & Hatfield).

• The Launch of Pride in Breckland has already resulted in environmental improvements at East Harling, Croxton, Swaffham, Mattishall and North Tuddenham to name a few. This project is funded and just needs you to come forward with your ideas.

• 2009/2010 will see the roll out of a market leader CCTV system, which has potential for delivering private CCTV to business or residential properties.

• Expansion of the Pride in Breckland scheme within existing budgets through the recruitment of a graduate under the National Graduate Scheme. While the Pride in Breckland project has started to deliver some community activity greater focus needs to be given to this project which the Pride Co-ordinator will provide.

• The Pride programme will focus greatly on community belonging using environmental issues as a form to promote community activity.

• Under the Housing agenda we will see the role out of the choice based letting scheme. Discussions with ARP have indicated that the early prototypes will have the potential to deliver a first class solution for the authority.

• Environmental delivery plan – a key aspect of the authority’s overall programme this financial year will be developing of our green credentials. To enable this we will explore the benefits of a wind turbine at Elizabeth House; investigate a glass recycling scheme; explore the opportunities with partners for commercial waste collection (which will provide the opportunity to trade). However, key to this will be our agreeing the deliverables under the Environmental Strategy and greater Member scrutiny of the delivery of this plan.

• The biggest single challenge remains delivery of the LDF and Thetford Growth Point. These key agenda items are well understood and require no further explanation, except to say proposals for the partnership with Capita require further consideration prior to a report being prepared to May Cabinet for a final decision.

• In terms of the People Agenda, in the current financial year we will plan to deliver Investors in People status. A report goes to General Purposes with regard to the pay settlement at 1% for the current financial year. You may also be aware of the recent Pride in People Awards which celebrated the success of our staff. Next year will see us engage two graduates under the National Graduate Scheme run by the IDeA. We are also looking into the recruitment of apprentices under the National Apprenticeship Scheme.

• Notwithstanding LGR, we currently have a number of multilaterial conversations with other authorities with a view to extending some of our existing contracts, in particular the Serco contract. We also plan to investigate whole service amalgamation with neighbouring authorities with a view to making financial gains based on economies of scale; whilst we may be prepared to take such steps we are not convinced that others will, but feel we must investigate the possibility.

• This year sees the introduction of the CAA and further work on the LAA refresh. As an authority we are mapping our deliverables against LAA targets and sharing this process both at a local and regional level. Our key concern here is that we only engage in partnership work where it adds real additional value to the outcomes for our communities.

• We will be looking to enhance the reception area of Elizabeth House. Additionally, we are currently looking at alternative methods to provide Voice and are in discussion with a commercial partner with a view to increased frequency and cost reduction.

 

 

 

 

 

 
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